Appointment of University Librarian in University of Kerala

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Preliminary Minutes of the 24th Meeting of the Syndicate held on 21.01.2017

Item No.24.50.02 : Appointment of University Librarian - reg. (Ad.A.V)


Government of Kerala have issued orders to entrust the Kerala Public Service Commission for the appointments of non teaching staff of Universities in Kerala vide GO(MS) 399/10/H.Edn dated 18/12/2010 and GO(MS) No.11/2011/H.Edn dated 04/02/2011. The Government of Kerala have legislated Kerala PSC (Additional Functions as respects the Service under the Universities) Act, 2015 (18 of 2015) with effect from 29.09.2015 wherein the power to appoint non teaching staff in the University was given to the Kerala State Public Service Commission. The qualifications, mode of appointment and pay scale of the post of University Librarian is included in the UGC regulations and accordingly University have made amendment to the Kerala University First ordinances prescribing UGC qualification for the post of University Librarian. Since the post of University Librarian is a UGC scheme post and it is a single post, applications were invited for the post of University Librarian in Kerala University Library vide notification No.Ad. AV.2/786/15 dated 26/06/2015. Nine applications were received and the applications were placed before the screening committee on 30.09.2015. 

The screening Committee to scrutinise the applications opined to seek legal opinion before proceeding with the selection process on the following matters. 

  1. whether the post of University Librarian is pooled under teaching or non teaching category and 
  2. whether the amendment of the Kerala University Act regarding the reservation policy in the appointment of academic staff in the University is applicable for the post of University Librarian.

The legal advisor has opined that the post of University Librarian can be treated only as a Non Teaching post and the matter may be dealt with accordingly. The Hon'ble High Court of Kerala vide Judgement dated 15.02.2016 in WPC No. 33767/2014, has held that those Librarians instructing PhD students to be teachers under the University Act. The University has filed review petition before the Hon'ble High Court against the decision and the case is pending.

The subject of appointment of University Librarian, as to whether the University may proceed with the selection process or the vacancy may be reported to the Kerala Public service Commission was placed before the meeting of the Standing committee of the Syndicate on Staff, Equipments & Buildings held on 24.09.2016 The Committee recommended to defer the item till the disposal of writ petition pending before the Hon’ble High Court and the same was agreed to by the Syndicate at its meeting held on 21.10.2016 and 27.10.2016. 

As per the Judgement dated 07.11.2016 in WA No.S.1283, 1277, 1443 & 1541 of 2016 filed against the judgement in WP(C) 33767/2014 dated 15.12.2016 of High Court of Kerala., “the writ petitioners were neither eligible for the benefit of the age of superannuation as prescribed by the UGC in its Regulations nor are they eligible to be treated as teachers of the University to claim parity with teaching staff in the matter of their age of superannuation. Therefore, the judgement under appeal cannot be sustained. These appeals are allowed and the judgement under appeal is set aside and the writ petitions will stand dismissed.” 

(The verdict of the case is available here.)

The matter was placed before the Standing committee of the Syndicate on Staff, Equipments & Buildings for consideration. 

The Committee considered the matter and recommended to obtain clarification from the Government whether the University can make appointments to the single posts like University Librarian or the vacancy may be reported to the Public Service Commission. 

Resolution of the Syndicate 

RESOLVED that the above recommendations of the Standing Committee of the Syndicate on Staff, Equipment and Buildings held on 12.01.2017, be agreed to. 

FURTHER RESOLVED that the Standing Committee of the Syndicate on Staff, Equipments and Buildings and the Registrar be entrusted to do the needful in the matter.


Representation submitted to the Hon’ble Chief Minister, Kerala regarding the anomalies in Special Rules for Kerala PSC Recruitment of Library Professionals in the Universities in Kerala.  Dated 8th October 2020 (including University Librarian)

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