Implementation of the UGC Regulations 2018 in the University of Calicut
Implementation of the UGC Regulations 2018 in the University of Calicut
Kerala Gazette, Vol. IX No. 22 dated 2nd June 2020
Full notification along with annexures
University of Calicut
NOTIFICATION No. 72431/GA-II-F-SO/2019/Admn. 26th February 2020
The Academic Council of the University at its meeting held on 5-10-2019 considered the question of approving the draft amendment to University Regulation 2014 and University Regulation 2016 of the Regulation 1977 (Chapter IV) based on the UGC Regulations 2018 and recommendations suggested by the Expert Committee constituted by the resolution vide item No. 2019.911* of the Syndicate and resolved vide item No. 37 to approve the draft amendment by incorporating the recommendations of the Expert Committee.
The Senate of the University also approved the same at its meeting held on 16-11-2019.
It is hereby notified that the UGC Regulation 2018 is implemented in to in the University with effect from 18-7-2018.
2. The Minimum Qualifications for appointment and other service conditions of University and College teachers, Librarians, and Directors of Physical Education and Sports as a measure for the maintenance of standards in higher education, shall be as provided in the Annexure to these Regulations.
Minimum qualifications for the posts of Senior Professor, Professors and Teachers, and other Academic Staff in Universities and Colleges and revision of pay scales and other Service Conditions pertaining to such posts.
1.0 Coverage
These Regulations are issued for minimum qualifications for appointment and other service conditions of University and College teachers and cadres of Librarians, Directors of Physical Education and Sports for maintenance of standards in higher education and revision of pay-scales.
3.2 The minimum qualifications required for the post of Assistant Professor, Associate Professor, Professor, Senior Professor, Principal, Assistant Librarian, Deputy Librarian, Librarian, Assistant Director of Physical Education and Sports, Deputy Director of Physical Education and Sports and Director of Physical Education and Sports, shall be as specified by the UGC in these Regulations.
3.12 Qualifications:
No person shall be appointed to the post of University and College teacher, Librarian or Director of Physical Education and Sports, in any university or in any of institutions including constituent or affiliated colleges recognised under clause (f) of Section 2 of the University Grants commission Act, 1956 or in an institution deemed to be a University under Section 3 of the said Act if such person does not fulfil the requirements as to the qualifications for the appropriate post as provided in the Schedule 1 of these Regulations.
4.7 MINIMUM QUALIFICATIONS FOR DIRECT RECRUITMENT TO THE POSTS OF UNIVESRITY ASSISTANT LIBRARIAN / COLLEGE LIBRARIAN, UNIVERSITY DEPUTY LIBRARIAN AND UNIVERSITY LIBRARIAN
I. UNIVERSITY ASSISTANT LIBRARIAN / COLLEGE LIBRARIAN
i) A Master‘s Degree in Library Science, Information Science or Documentation Science or an equivalent professional degree, with at least 55% marks (or an equivalent grade in a point –scale, wherever the grading system is followed)
ii) A consistently good academic record, with knowledge of computerization of a library.
iii) Besides fulfilling the above qualifications, the candidate must have cleared the National Eligibility Test (NET) conducted by the UGC, CSIR or similar test accredited by the UGC like SLET/SET or who are or have been awarded a Ph.D. Degree in accordance with the University Grants Commission (Minimum Standards and Procedure for Award of M.Phil./Ph.D. Degree) Regulations, 2009 or 2016 and their amendments from time to time as the case may be:
Provided that the, candidates registered for the Ph.D. degree prior to July 11, 2009, shall be governed by the provisions of the then existing Ordinances / Bye-laws / Regulations of the Institution awarding the degree, and such Ph.D. candidates shall be exempted from the requirement of NET/SLET/SET for recruitment and appointment of Assistant Professor or equivalent positions in Universities/Colleges / Institutions subject to the fulfillment of the following conditions:-
a) The Ph.D. degree of the candidate has been awarded in the regular mode
b) The Ph.D. thesis has been evaluated by at least two external examiners;
c) Open Ph.D. viva voce of the candidate has been conducted;
d) The candidate has published two research papers from his/her Ph.D. work out of which at least one is in a refereed journal;
e) The candidate has presented at least two papers based on his/her Ph.D work in conferences/seminars sponsored /funded/supported by the UGC/ICSSR/CSIR or any similar agency
IX. Selection Committees for the posts of Directors, Deputy Directors, Assistant Directors of Physical Education and Sports, Librarians, Deputy Librarians and Assistant Librarians shall be the same as that of Professor, Associate Professor and Assistant Professor, respectively, except that in Library and Physical Education and Sports or Sports Administration, respectively, practicing Librarian/Director Physical Education and Sports, as the case may be, shall be associated with the Selection Committee as one of the subject experts.
X. The “Screening-cum-Evaluation Committee” for CAS promotion of Assistant Professors/equivalent cadres in Librarians/Physical Education and Sports from one level to the other higher level shall consist of:
D. For College Assistant Librarian:
i) The Principal shall be the Chairperson of the Committee;
ii) The Librarian, University Library; and
iii) Two experts who are working Librarians nominated by the Vice-Chancellor from the University panel of experts.
Note: The quorum for these committees in all categories shall be three which will include one subject expert/ university nominee.
5.2. The Screening-cum-Evaluation Committee on verification/evaluation of grades secured by the candidate through the Assessment Criteria and Methodology Proforma designed by the respective university based on these Regulations and as per the minimum requirement specified:
(a) In Appendix II,Table 1 for each of the cadre of Assistant Professor;
(b) In Appendix II,Table 4 for each of the cadre of Librarian; and
(c) In Appendix II,Table 5 for each of the cadre of Physical Education and Sports
shall recommend to the Syndicate/ Executive Council /Board of Management of the University/College about the suitability for the promotion of the candidate(s) under CAS for implementation.
6.0 SELECTION PROCEDURE
VI. In the selection process for the posts involving different nature of responsibilities in certain disciplines/areas, such as Music and Fine Arts, Visual Arts and Performing Arts, Physical Education and Sports, and Library, greater emphasis may be laid on the nature of deliverables indicated against each of the posts in these Regulations which need to be taken up by the institution while developing the Proforma for both the direct recruitment and the CAS promotion.
6.1 Assessment Criteria and Methodology:
(a) Tables 1 to 3 of Appendix II are applicable to the selection of Assistant Professors/ Associate Professors/ Professors/Senior Professor in Universities and Colleges;
(b) Table 4 of Appendix II is applicable to Assistant Librarians/ College Librarians and Deputy Librarians for promotion under Career Advancement Scheme; and
(c) Table 5 of Appendix II is applicable to Assistant Directors/ College Director of Physical Education sports and Deputy Directors/Directors of Physical Education and Sports for promotions under Career Advancement Scheme.
D. Career Advancement Scheme (CAS) for Librarians
Note:
i) The following provisions apply only to those persons who are not involved in the teaching of Library Science. Teachers in institutions where Library Science is a teaching department shall be covered by the provisions given under sections 6.4 (B) and 6.4 (C), of these Regulations for Colleges/Institutions and for Universities, respectively.
ii) The Deputy Librarian in Universities shall have two levels i.e. Academic Level 13A and Academic Level 14 while College Librarians shall have five levels i.e. Academic Level 10, Academic Level 11, Academic Level 12, Academic Level 13A and Academic Level 14.
I. From University Assistant Librarian (Academic level 10)/College Librarian (Academic level 10) to University Assistant Librarian (Senior Scale/Academic level 11)/ College Librarian (Senior Scale/Academic level 11):
Eligibility:
An Assistant Librarian/ College Librarian who is in Academic Level 10 and has completed four years of service having a Ph.D. degree in Library Science/ Information Science/ Documentation Science or an equivalent degree or five years’ of experience, having at least a M.Phil.degree, or six years of service for those without a M.Phil or a Ph.D. degree.
(i) He/she has attended at least one Orientation course of 21 days’ duration; and
(ii) Training, Seminar or Workshop on automation and digitalisation, maintenance and related activities, of at least 5 days, as per Appendix II, Table 4.
CAS Promotion Criteria:
An Assistant Librarian/College Librarian may be promoted if:
i) He/she gets a ‘satisfactory‘ or ‘good‘ grade in the annual performance assessment reports of at least three/four/five out of the last four/five/six years of the assessment period as the case may be as specified in Appendix II, Table 4, and
ii) The promotion is recommended by a screening-cum-evaluation committee.
II. From University Assistant Librarian (Senior Scale/Academic level 11)/College Librarian (Senior Scale/Academic level 11) to University Assistant Librarian (Selection Grade/ Academic level 12/ College Librarian (Selection Grade/Academic level 12)
Eligibility:
1) He/she has completed five years of service in that grade.
2) He/she has done any two of the following in the last five years:
(i)Training/Seminar/Workshop/Course on automation and digitalisation,
(ii)Maintenance and other activities as per Appendix II,Table 4 of at least two weeks (ten days) duration (or completed two courses of at least one week (five days) duration in lieu of every single course/programme of at least two weeks (ten days) duration),
(iii) Taken/developed one MOOCs course in the relevant subject (with e-certification), or
(iv) Library up-gradation course.
CAS Promotion Criteria:
An individual shall be promoted if:
i) He/she gets a ‘satisfactory‘ or ‘good‘ grade in the annual performance assessment reports of at least four out of the last five years of the assessment period, as specified in Appendix II,Table 4, and;
ii) The promotion is recommended by a screening-cum-evaluation committee.
III. From University Assistant Librarian (Selection Grade/Academic level 12)/ College Librarian (Selection Grade/Academic level 12) to University Deputy Librarian (Academic Level 13A)/College Librarian (Academic Level 13A)
1) He/she has completed three years of service in that grade.
2) He/she has done any one of the following in the last three years:
(i)Training/Seminar/Workshop/Course on automation and digitalization,
(ii)Maintenance and related activities as per Appendix II,Table 4 of at least two weeks’ (ten days) duration,
(iii) Completed two courses of at least one week (five days) duration in lieu of every single course/programme of at least two weeks (ten days) duration),
(iv) Taken/developed one MOOCs course in the relevant subject (with e-certification), and
(v) Library up-gradation course.
CAS Promotion Criteria:
An individual shall be promoted if:
i) He/she gets a ‘satisfactory‘ or ‘good‘ grade in the annual performance assessment reports of at least two out of the last three years of the assessment period, as specified in Appendix II,Table 4; and
ii) The promotion is recommended by a Selection Committee constituted as per these Regulations on the basis of the interview performance.
6.5. Discretionary award of advance increments for those who enter the profession as Associate Professor or Professor with higher merit, high number of research publications of high quality and experience at the appropriate level, shall be within the competence of the appropriate authority of the University concerned or recruiting institution based on the recommendations of a selection committee while considering the case of individual candidates in the context of the merits of each case, taking into account the pay structure of other teachers in the faculty and other merit- specific factors. Discretionary award of advance increments is not applicable to those entering the profession as Assistant Professor/Assistant Librarian/Assistant Director of Physical Education and Sports and to those who are entitled for grant of advance increments for having acquired a Ph. D., M. Phil. or M.Tech. and LLM degree. However, those entering the service as Assistant Professor/Assistant Librarian/Assistant Director of Physical Education and Sports, having a post-doctoral teaching/research experience, after obtaining a Ph.D. degree and proven credentials, may be eligible for discretionary award of advanced increments to be given to the person, as decided and recorded by the Selection Committee in the minutes of its meeting.
17.0 Code of Professional Ethics
Director Physical Education and Sports (University/College)/Librarian (University/College) should;
(a) Adhere to a responsible pattern of conduct and demeanor expected of them by the community;
(b) Manage their private affairs in a manner consistent with the dignity of the profession;
(c) Discourage and not indulge in plagiarism and other non ethical behaviour in teaching and research;
(d) Participate in extension, co-curricular and extra-curricular activities, including the community service.
Table 4
Assessment Criteria and Methodology for Librarians
1 Regularity of attending library (calculated in terms of percentage of days attended to the total number of days he/she is expected to attend)
While attending in the library, the individual is expected to undertake, inter alia, following items of work:
- Library Resource and Organization and maintenance of books, journals and reports.
- Provision of Library reader services such as literature retrieval services to researchers and analysis of report.
- Assistance towards updating institutional website
2. Conduct of seminars/workshops related to library activity y or on specific books or genre of books.
3. If library has a computerized database then OR If library does not have a computerized database
4. Checking inventory and extent of missing books
5.
(i) Digitisation of books database in institution having no computerized database.
(ii) Promotion of library network.
(iii)Systems in place for dissemination of information relating to books and other resources.
(iv)Assistance in college administration and governance related work including work done during admissions, examinations and extracurricular activities.
(v)Design and offer short-term courses for users.
(vi)Publications of at least one research paper in UGC approved journals.
Overall Grading
Good : Good in Item 1 and satisfactory/good in any two other items including Item 4.
Satisfactory : Satisfactory in Item 1 and satisfactory /good in any other two items including Item 4.
Not satisfactory : If neither good nor satisfactory in overall grading.
Note :
(1) It is recommended to use ICT technology to monitor the attendance of library staff and compute the criteria of assessment.
(2) The Librarian must submit evidence of published paper, participation certificate for refresher or methodology course, successful research guidance from Head of Department of the concerned department, project completion.
(3) The system of tracking user grievances and the extent of grievances redressal details may also be made available to the CAS promotion committee.
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