Amendment to Kerala University (Conditions of Service of Teachers and Members of Non-Teaching Staff) First Statutes, 1979, intune with UGC Regulations, 2010

KERALA GAZETTE Vol. IX No. 10 dated 10th March 2020 

PART III 

University of Kerala 

NOTIFICATION No. Ac. L/S/2829/2019 dated 26th December 2019. 

Amendment to Kerala University (Conditions of Service of Teachers and Members of Non-Teaching Staff) First Statutes, 1979, in tune with UGC Regulations, 2010

The following amendment to Kerala University (Conditions of Service of Teachers and Members of Non-Teaching Staff) First Statutes, 1979, in tune with UGC Regulations, 2010 was passed as per the decision of the Syndicate dated 11-3-2019 and of the Senate dated 28-3-2019.

AMENDMENT-239

“That, in Chapter 2 “Conditions of Service of Teachers in Private Colleges”, under Statute 4 “Constitution of Selection Committee Quorum of meetings” the provisions numbered as clause 5.0.0 to 6.8.0 as per the UGC Regulations 2010 shall be substituted as: 

The UGC has evolved the following guidelines on: (a) Constitution of Selection Committees for selection of Assistant Professor, Associate Professor, Professor, Assistant Librarian, Deputy Librarian, Librarian, Assistant Director of Physical Education and Sports, Deputy Director of Physical Education and Sports and Director of Physical Education and Sports; and (b) specified selection procedures for direct recruitment and Career Advancement Schemes Regulations for teachers and other academic staff in Universities and College.

1. SELECTION COMMITTEE SPECIFICATIONS:

Assistant Professor in Colleges including Private Colleges:

(a) The Selection Committee for the post of Assistant Professor in Colleges including Private Colleges shall have the following composition: 

1. Chairperson of the governing Body of the College or his/her nominee from among the members of the Governing Body to be the Chairperson of the Selection Committee. 
2. The Principal of the College 
3. Head of the department of the concerned subject in the College. 
4. Two nominees of the Vice-Chancellor of the affiliating University of whom one should be a subject expert. In case of Colleges notified/declared as minority educational institutions, two nominees of the Chairperson of the College from out of a Vice-Chancellor of the affiliating University fro the list of experts suggested by the relevant statutory body of the College, of whom one should be a subject expert. 
5. Two subject-experts not connected with the College to be nominated by the Chairperson of the Governing Body of the College out of panel of five names recommended by the Vice-Chancellor from the list of subject experts approved by the relevant statutory body of the University concerned. In case of colleges notified/declared as minority educational Institutions, two subject experts not connected with the University to be nominated by the Chairperson of the Governing Body of the college out of panel of five names, preferable from minority communities, recommended by the Vice-Chancellor fro the list of subject experts approved by the relevant statutory body of the College. 
6. An academician representing SC/ST/OBC/Minority/Women/Differently abled categories, if any of candidates representing these categories is the applicant, to be nominated by the Vice-Chancellor, if any of the above members of the selection committee do not belong to that category. 

(b) To constitute the quorum for the meeting, five of which at least two must be from out the three subject-experts shall be present. 

(c) For all levels of teaching positions in Government colleges, the State Public Services Commissions/Teacher Recruitment Boards must invite three subject experts for which the concerned University, be involved in the selection process by the State-PSC 

(d) For all levels of teaching positions in Constituent college(s) of a University, the selection committee norms shall be similar to that of the posts of departments of the University.

Associate Professor in Colleges including Private Colleges 

(a) The Selection Committee for the post of Assistant Professor in Colleges including Private Colleges shall have the following composition: 

1. The Chairperson of the Governing Body or his or her nominee, from among the members of the Governing Body to be the Chairperson of the Selection Committee. 
2. The Principal of the College. 
3. The Head of the Department of the concerned subject from the College. 
4. Two University representatives nominated by the Vice-Chancellor, one of whom will be the Dean of College Development Council or equivalent position in the University, and the other must be expert in the concerned subject. In case of colleges notified/declared as minority educational Institutions, two nominees of the Chairperson of the college from out of a panel of five names, preferably from minority communities, recommended by the Vice-Chancellor of the affiliating University from the list of experts suggested by the relevant statutory body of the college of whom one should be a subject expert. 
5. Two subject-experts not connected with the college to be nominated by the Chairperson of the governing body of the college out of a panel of five names recommended by the Vice-Chancellor from the list of subject experts approved by the relevant statutory body of the University concerned. In case of colleges notified/declare as minority educational Institutions two subject experts not connected with the University to be nominated by the chairperson. Chairperson of the Governing Body of the College out of the panel of five names, preferably from minority communities, recommended by the Vice Chancellor from the list of subject experts approved by the relevant statutory body of the College.
6. An academician representing SC/ST/OBC/Minority/Women/Differently-abled categories, if any of candidates representing these categories is the applicant, to be nominated by the Vice Chancellor, if any of the above members of the selection committee do not belong to that category. 

(b) The quorum for the meeting should be five of which at least two must be from out of the three subject-experts.

Selection Committees for the posts of Directors, Deputy Directors, Assistant Directors of Physical Education and Sports, Librarians, Deputy Librarians and Assistant Librarians shall be the same as that of Professor, Associate Professor and Assistant Professor respectively, except that the concerned expert in Physical Education and Sports or Sports Administration or Library, practicing Librarian/Physical Director, as the case may be, shall be associated with the Selection Committee as one of the subject experts. 

SELECTION PROCEDURES:

In the selection process for posts involving different nature of responsibilities in certain disciplines/areas, such as Music and Fine Arts, Visual arts and Performing arts, Physical education and Library, greater emphasis may be laid on the nature of deliverables indicated against each of the posts in these Regulations which need to be taken up by the concerned institution while developing API based PBAS proforma for both direct recruitment and CAS promotions.

While the API: 

(a) Tables I and III of Appendix III are applicable to the selection of Professors/Associate Professors/Assistant Professors in Universities and colleges; 

(b) Tables IV, V and VI of Appendix III are applicable to Directors/Deputy Directors/Assistant Directors of Physical Education and Sports; and 

(c) Tables VII, VIII and IX of Appendix III are applicable to Librarians/Deputy Librarians and Assistant Librarians for both direct recruitment as well as Career Advancement Promotions, the ratio/percentage of minimum requirement of category-wise API Score to each of the cadres shall vary from those for University teachers and for UG/PG College Teachers, as given in these Tables of Appendix-III.

In order to remedy the difficulties of collecting retrospective information and to facilitate the implementation of these regulations from 31-12-2008 in the CAS Promotion, the API based PBAS will be progressively and prospectively rolled out. Accordingly, the PBAS based on the API scores of categories I and II as mentioned in these tables is to be implemented for one year, initially based on the existing systems in Universities/Colleges for one year only with the minimum annual scores as depicted in Table II (a) and II (b) for University and College teachers, or by Librarian/Physical Education and Sports cadres as depicted in Tables V (a) and V (b), Tables VIII (a) and VIII (b) respectively. This annualized API scores can then be compounded progressively as and when the teacher becomes eligible for CAS promotion to the next cadre. Thus, if a teacher is considered for CAS promotion in 2010, one year API scores for 2009-10 alone will be required for assessment. In case of a teacher being considered for CAS promotion in 2011, two years average of API scores for these categories will be required for assessment and so on leading progressively for the complete assessment period. For Category III (research and academic contributions), API scores for this category will be applied for the entire assessment period.

The “Screening cum Evaluation Committee” for CAS promotion of Assistant Professors/equivalent cadres in Librarians/Physical Education from one AGP to the other higher AGP shall consist of:

For College teachers: 

(a) The Principal of the college; 

(b) Head of the concerned department from the College; 

(c) Two subject experts in the concerned subject nominated by the Vice Chancellor from the University panel of experts; 

The quorum for these committees in both categories mentioned above shall be three, including the one subject expert/University nominee need to be present. 

The Screening cum Evaluation Committee on verification/evaluation of API score secured by the candidate through the ‘PBAS’ methodology designed by the respective University based on these Regulations and as per the minimum requirement specified, (a) in Tables II and III for each of the cadre of Assistant Professor; (b) in Tables V and VI for each of the cadre of Physical Education and Sports; and (c) in Tables VIII and IX for each of the cadre of Librarians shall recommend to the Syndicate/Executive Council/Board of Management of the University about the suitability for the promotion of the candidate(s) under CAS for implementation. 

All the selection procedures outlined above, shall be completed on the day of the selection committee meeting, wherein the minutes are recorded along with PBAS scoring proforma and recommendation made on the basis of merit and duly signed by all members of the selection committee in the minutes.

Discretionary award of advance increments is not applicable to those entering the profession as Assistant Professor/ Assistant Librarian/Assistant Director of Physical Education and Sports and to those who are entitled for grant of advance increments for having acquired Ph. D., M. Phil., M.Tech., etc. However, those entering service as Assistant Professor/Assistant Librarian/Assistant Director of Physical Education and Sports with post-doctoral teaching/research experience after Ph.D. and proven credentials may be eligible for discretionary award of advanced increments to be decided and recorded by the selection committee in its minutes.

STAGES OF PROMOTION UNDER THE CAREER ADVANCEMENT SCHEME FOR ASSISTANT LIBRARIANS, ETC.

Assistant University Librarian/College Librarian in the entry level grade, possessing Ph.D. in Library Science, after completing service of four years in the lowest grade, if otherwise eligible as per API scoring system and PBAS methodology laid down by the - UGC in these Regulations, shall be eligible for the higher grade (stage 2).

Assistant Librarian/College Librarian in the entry level grade, not possessing Ph.D. but only M.Phil. in Library Science, after completing service of five years in the lowest grade, if otherwise eligible as per API scoring system and PBAS methodology laid down by the UGC in these Regulations, shall become eligible for the next higher grade (stage 2). 

Assistant Librarian/College Librarian in the entry level grade, without the relevant Ph.D. or M.Phil. after completing six years in the lowest grade, if otherwise eligible as per API scoring system and PBAS methodology laid down by the UGC in these Regulations, shall become eligible for the next higher grade (stage 2).

On completion of service of five years, Assistant Librarian (Sr. Scale)/College Librarian (Sr. Scale) shall be eligible for the post of Deputy Librarian/equivalent posts and being placed in the next higher grade (stage 3), subject to their fulfilling other conditions of eligibility (such as Ph.D. Degree, etc. for Deputy Librarian) as per API scoring system based PBAS methodology laid down by the UGC for CAS promotion in these Regulations. They shall be designated as Deputy Librarian/Assistant Librarian (Selection Grade)/College Librarian (Selection Grade), as the case may be.

After completing three years in the above grade, Deputy Librarians /equivalent positions shall move to the next higher grade (stage 4), subject to fulfilling other conditions of eligibility as per API scoring system and PBAS methodology laid down by the UGC for CAS promotion in these Regulations.

The Schedule annexed to these Regulations outlines the Pay scales, Designations and stages of promotions under CAS of incumbent and newly appointed teachers and equivalent positions in the Library and Physical Education and Sports cadres in Central Universities and colleges thereunder and Institutions deemed to be Universities whose maintenance expenditure is met by the UGC.

The Government Nominee shall be included in the Selection Committee for initial appointments and all direct recruitments of Teachers including Principals in Private Aided Colleges . The restrictions and conditions prescribed above shall be applicable for the colleges/institutions recognized under the UGC Act. In respect of all other Colleges the existing provisions of the Statutes will be applicable. 

The above amendment to Kerala University (Conditions of Service of Teachers and Members of Non-Teaching Staff) First Statutes, 1979, in tune with UGC Regulations, 2010 was assented to by the Chancellor on 1-10-2019 and shall come into force with effect from that date.

After the amendment the Statute is read as follows:

Kerala University (Conditions of Service of Teachers and Members of Non-teaching Staff) First Statutes, 1979

CHAPTER 2 

Conditions of Service of Teachers in Private Colleges

3. Appointment of Teachers by Direct Recruitment:- For making appointments to the posts of teachers by direct recruitment, the posts shall be advertised in two English and two Malayalam daily news papers approved by the University giving a minimum period of thirty days for the aspirants to apply.

4. Constitution of Selection Committee Quorum of meetings: The UGC has evolved the following guidelines on: (a) Constitution of Selection Committees for selection of Assistant Professor, Associate Professor, Professor, Assistant Librarian, Deputy Librarian, Librarian, Assistant Director of Physical Education and Sports, Deputy Director of Physical Education and Sports and Director of Physical Education and Sports; and (b) specified selection procedures for direct recruitment and Career Advancement Schemes Regulations for teachers and other academic staff in Universities and College.

and ...

The milestones of the above amendment are as follows:

Original statute can be accessed from

First part (Table of contents)

Second part (Statutes)

Proposal in Syndicate

Preliminary Minutes of the 6th Meeting of the Syndicate held on 11.03.2019

Page 51

Item No.06.34 Amendment to Kerala University (Conditions of Service of Teachers andmembers of Non- Teaching Staff) First Statutes, 1979, intune with UGCRegulations, 2010 –Consideration of-reg.

Resolution of the Syndicate RESOLVED that the necessary amendments be made to the Kerala University First Statutes, 1979.

Proposal in Senate

Minutes ofthe meeting of the Senate held on Thursday, the 28th March 2019

Page 4

05. Amendment to Kerala University (Conditions of Service ofTeachers and members of Non- Teaching Staff) First Statutes, 1979, intune withUGC Regulations, 2010 – Consideration of -reg. (Ac.L)

The House considered and approved the above proposal to amend the Kerala University (conditions of service of Teachers and Members of Non-Teaching Staff) First Statutes, 1979 in tune with UGC Regulations, 2010, as envisaged under Section 35 (1) of the Kerala University Act 1974.